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Forwarding Emails The Right Way

HOW TO FORWARD E-MAIL APPROPRIATELY (and stop the junk mail and the viruses!)

A friend who is a computer expert received the following directly from a system administrator. It is an excellent message that applies to ALL of us who send e-mails. Please read the short letter below, even if you’re sure you already follow proper procedures …

Do you really know how to forward e-mails?

50% of us do; 50% DO NOT.

Do you wonder why you get viruses or junk mail? Do you hate it?

Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses and; names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every e-mail address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That’s right, all of that inconvenience over a nickel!

How do you stop it? Well, there are several easy steps:

(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That’s right, DELETE them. Highlight them and delete them, backspace them, cut them, whatever it is you know how to do. It only takes a second You MUST click the “Forward” button first and then you will have full editing capabilities against the body and headers of the message. If you don’t click on “Forward” first, you won’t be able to edit the message at all.

(2) Whenever you send an e-mail to more than one person, do NOT use the To: or Cc: fields for adding e-mail addresses. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This is the way the people you send to will only see their own e-mail address. If you don’t see your BCC: option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that’s it, it’s that easy. When you send to BCC: your message will automatically say “Undisclosed Recipients” in the “TO:” field of the people who receive it.

(3) Remove any “FW :” in the subject line. You can re-name the subject if you wish or even fix spelling.

(4) ALWAYS hit your Forward button from the actual e-mail you are reading. Ever get those e-mails that you have to open 10 pages to read the one page with the information on it? By Forwarding from the actual page you wish someone to view, you stop them from having to open many e-mails just to see what you sent.

(5) Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses. A FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained therein. If you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition. (Actually, if you think about it, who’s supposed to send the petition in to whatever cause it supports? And don ‘t believe the ones that say that the email is being traced, it just aint so!)

(6) One of the main ones I hate is the ones that say that something like, “Send this email to 10 people and you’ll see something great run across your screen.” Or, sometimes they’ll just tease you by saying something really cute will happen IT AINT GONNA HAPPEN!!!!! (Trust me, I’m still seeing some of the same ones that I waited on 10 years ago!) I don’t let the bad luck ones scare me either, they get trashed. (Could be why I haven’t won the lottery??)

(7) Before you forward an Amber Alert, or a Virus Alert, or some of the other ones floating around nowadays, check them out before you forward them. Most of them are junk mail that’s been circling the net for YEARS! Just about everything you receive in an email that is in question can be checked out at Snopes. Just go to http://www.snopes.com/

Its really easy to find out if an email that’s been sent to you is real or not. If it’s not, please don’t pass it on.

In the future, let’s stop the junk mail and the viruses.

Finally, here’s an idea!!! Let’s send this link (http://south-gippsland.net/forwarding-emails-the-right-way/)to everyone you know. This is something that SHOULD be forwarded.

About 

Elizabeth Richardson currently lives on The Gold Coast Of Australia and is a mother, teacher, business developer, author of the International Best Seller 500 Confessions, founder of The Appreciation Space and Get Rid Of Bad Habits - for good! As a teacher she helped many small business owners get started with Build Your Own Websites Classes in South Gippsland and on The Gold Coast. These days Elizabeth enjoys a life of total luxury but still plays as a writer, professional photographer and web designer. Her passion for living, loving and laughing, remains at the forefront of her focus.

2 Comments

  1. January 13, 2009    

    Another friend of mine has forwarded yet another of these hoax emails on to me today…

    Subject: 7 yr old with Cancer (this child is local)
    Hi, my name is Amy Bruce. I am 7 years old, and I have a large tumor
    on my brain and severe lung cancer. The doctors say I will die soon if
    this isn’t fixed, and my family can’t pay the bills. ‘The Make A Wish
    Foundation’ has agreed to donate 7 cents for every time this message
    is sent on. For those of you who send this along, I thank you so much.

    But for those who don’t send it, I will still pray for you. Please, if
    you are a kind person, have a heart. Please, please, PLEASE HIT THE
    FORWARD BUTTON.
    Amy Bruce

    Wake Forest Outpatient Dialysis
    ForwardSourceID:NT00010D52

    Please check with this website FIRST http://www.snopes.com/ before you even consider forwarding some sort of email that suggests money is involved or that forwarding the mails will benefit YOU by giving you luck or even worse….that you’ll have something terrible happen to you or your family if you don’t!

  2. Billy Billy
    January 13, 2009    

    Hello, my name is Billy and I suffer from guilt for not forwarding 50 billion ****ing chain letters sent to me by people who actually believe, if you send them on, a poor six-year-old girl in Scotland with a breast on her forehead will be able to raise enough money to have it removed before her redneck parents sell her to a travelling freak show.

    And, do you honestly believe that Bill Gates is going to give $1000 to you, and everyone to whom you send ‘his’ email?

    How stupid are we?

    Ooooh, looky here! If I scroll down this page and make a wish, I’ll get laid by a model I just happen to run into the next day!

    What a bunch of bullshit.

    Maybe the evil chain letter leprechauns will come into my house and sodomise me in my sleep for not continuing a chain letter that was started by St Peter in 5AD and brought to this country by midget pilgrim stowaways on the Endeavour.

    **** ’em!!

    If you’re going to forward something, at least send me something mildly amusing.

    I’ve seen all the ‘send this to 10 of your closest friends, and this poor, wretched excuse for a human being will somehow receive a nickel from some omniscient being’ forwards about 90 times. I don’t ****ing care.

    Show a little intelligence and think about what you’re actually contributing to by sending out these forwards. Chances are, it’s our own unpopularity.

    The point being?

    If you get some chain letter that’s threatening to leave you shagless or luckless for the rest of your life, delete it.

    If it’s funny, send it on.

    Don’t piss people off by making them feel guilty about a leper in Botswana with no teeth who has been tied to the arse of a dead elephant for 27 years and whose only salvation is the 5 cents per letter he’ll receive if you forward this email.

    Now forward this to everyone you know. Otherwise, tomorrow morning your underwear will turn carnivorous and will consume your genitals.

    Have a nice day.

    Billy Connolly

    PS Send me 15 bucks and then **** off.

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